Conference Proposal Submission Information

Thank you for your interest in submitting a program proposal for the 2018 ILA Annual Conference in Peoria, October 9-11. This document will provide the information you need to submit your proposal. 

All conference programs are 60-minute sessions, which can feature a single speaker or a panel of speakers, or a guided audience discussion or activity.

If you have any questions, please contact Cyndi Robinson at robinson@ila.org

Speaker Expectations

1. Register and pay the appropriate registration fee for the conference*
2. Read and respond to ILA requests for information in a timely manner
3. Submit session handouts electronically prior to conference.

*Conference speakers who are employed by or a trustee of a library (academic, public, school, special), library agency, or library school located in Illinois are required to register and pay the appropriate registration fee for the conference. Speakers from outside the Illinois library community will receive a one-day waiver of their registration fee. 

Submitting Your Proposal

You will be asked to provide the following information about your proposed session:

  1. Organizer and speaker(s) names and contact information

  2. Program Title and description

  3. Program track and session tags

  4. Learning outcomes for attendees

  5. Speaker qualifications

  6. Preferred day, time, and room setup

  7. Target audience and format

  8. Additional information about your proposed program

Step 1: Search for Speaker Information

Have you presented a session at a past ILA Annual Conference or Reaching Forward Conference? If so, your information should already be in our system. Before you create a new record for yourself or any additional speaker(s), you can save time by searching for existing contact information from previous conferences. Please enter a Last Name, Email Address, or Company/Library Name in the text boxes below and click Search. If you do not have an existing record, you will be prompted to create one after your search.


Step 2: Submit Primary Speaker/Organizer Information

If you have an existing record from a previous conference, please confirm that your information is correct. If you are creating a new record, you will submit the following information.

Required Fields: First Name, Last Name, Institution, Email, Address, City, State, Zip, Phone, Title

Are you employed by or a trustee of a library (academic, public, school, special), a library agency, or library school located in Illinois?

  • YES
  • NO

If no, are you requesting a honorarium?
Please note: honoraria will not be paid to staff or trustees of Illinois libraries, library agencies, or library schools. 

  • YES
  • NO

If yes, what is the requested honorarium?

Please indicate estimated travel costs , only if the speaker is not an employee or trustee of an Illinois library, library agency, or library school.

Speaker Bio and Photo
A speaker biography and photo can be submitted at this point, or later if the program proposal is accepted.  

Step 3: Abstract Information

Program Title
While creative and interesting session titles help capture the attention of both the proposal review committee and prospective conference attendees, be sure that your title clearly communicates your topic.

Program Abstract
In 100 words or less, describe your session using the guidelines below. Try to get to the core of what your session is about, while making it sound informative and interesting. If accepted, this copy will appear in the final program listing on the conference website, in the conference app, and in the conference program book. Direct this description to conference attendees, not to the review committee. Additional background information about your proposal can be entered later in the submission process.

  • Do not include presenter's names or biographical information; speakers will be listed separately.
  • Do not use abbreviations or acronyms

  • Sessions cannot be an advertisement for a vendor or demonstration of a vendor-provided product or service. Specific products or services may be described if essential for understanding a session's topic. Library staff who use the product or service must participate in the presentation.

Program Track
Please select a primary track for your abstract. The Conference Program Committee reserves the right to change primary program tracks or list programs in additional tracks.

Advocacy and Activism Marketing and Outreach
Assessment and Evaluation Programming
Buildings and Facilities Reference and Readers’ Advisory
Collections and Technical Services Teaching and Learning
Customer Service Technology
Diversity and Special Populations Trustees
Leadership, Management, and Staff Development Youth and Young Adult Services                       

Session Tags

Select up to three (3) tags that describe the content of the proposed session. The tags will help conference attendees identify additional sessions that may be of interest to them.

Access Services Accessibility and ADA-Compliance Administration and Management
Adult Services Advocacy Assessment and Evaluation
Budget Conscious Programming/Services Budget Planning and Finance Buildings and Facilities
Campus-wide Initiatives Career Advice Cataloging
Civic Engagement Collection Development Continuing Education and Professional Development
Digital Collections/Libraries Digital Literacy Digitization
Disaster Planning Distance/Online Learning Diversity, Equity, Inclusion
Early Literacy E-books  Electronic Resources
Emerging Technologies Facilitation  Family Engagement
Foundations and Friends Groups Fundraising and Development Games and Gaming
Genealogy Government Documents and Services Guidelines and Standards
Human Resources IACRL @ ILA (academic-focused) Information Literacy

Innovation

Instructional Design Intellectual Freedom and Ethics

Intellectual Property

 Leadership  Library School Education
Local History Makerspace Marketing
Mentoring Metadata Mobile Technology
Networking Open Access Open Education Resources
Organizational Change Outreach Services Partnerships and Collaboration
Personnel and Staffing Popular Culture and Fandom Preservation
Privacy Programming Project Management
Public Policy/Government Relations Public Programs Public Relations
Public Services RDA Readers’ Advisory
Research Design Reference Services Research and Statistics
Resource Sharing Rural and Small Libraries Serials
Scalable Programming/Services Scholarly Communication Special Collections/Archives
Special Needs Populations Strategic Planning Teaching and Learning
Technical Services Technology Training
Trends and Forecasting Trustees Urban Libraries
User Experience Young Adult Services Youth Services

Learning Outcomes
Please identify three (3) learning outcomes for your session. Learning outcomes should use active verbs, be measurable, and state what the participants should know or be able to do after attending your session. Learning outcomes should not simply repeat topics that will be addressed or activities that will take place during the session. Phrase each learning outcome as a completion of this sentence: “At the end of this session, participants will…”

How are the proposed speakers qualified to speak on this topic? Have they presented on this topic before?

Preferred Program Day
We will attempt to honor requests, but there is no guarantee you will receive your requested time or date.

  • No Preference
  • Tuesday 10/9
  • Wednesday 10/10
  • Thursday 10/11

Preferred Program Time of Day
We will attempt to honor requests, but there is no guarantee you will receive your requested time or date.

  • No Preference
  • AM Preferred
  • PM Preferred

Please indicate if this program is being submitted on behalf of an ILA Forum or Committee
Use the pulldown menu to select your committee or forum.

Program Audience
Please check all that apply:

  • Academic
  • Public
  • School
  • Special

Presentation Format
Let attendees know the type of program you will be presenting.
Select One:

  • Single Speaker/Panel Presentation
  • Discussion/Hands-on

Is there any additional information you'd like the committee to have about this program? 
Please enter any additional comments here.

Preferred Room Setup

  • No Preference
  • Theater (rows of chairs)
  • Rounds (round tables with chairs)

Step 4: Submit Additional Speaker Information

You will repeat the process in Steps 1 and 2. 

Step 5: Submit Your Program

You will receive an email confirmation with login information for the Abstract Service Center. Changes and additions to your program proposal can be made until March 16. 

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