Speaker Resources

Speaker Service Center Login

Log into the Speaker Service Center to update your information, upload handouts, and access additional speaker information. 

Speaker Resources

The Conference Program Committee has compiled a list of resources that may be helpful in preparing for your presentation.

Conference Floor Plan & Room Capacity Chart


Speaker Information and Policies

Speaker Registration

Conference speakers who are employed by or a trustee of a library (academic, public, school, special), a library agency, or library school located in the State of Illinois are required to register and pay the appropriate registration fee for the conference. Speakers from outside the Illinois library community will receive a one-day waiver of their registration fee.


Program Description and Program Etiquette

While the Conference Program Committee understands that program copy is written several months before the conference, and that there can be many developments between now and then, it requests that your presentation accurately reflect the program description you have submitted. Program attendees should experience the program they intended to attend. Also, the program should fit your time slot, allowing 10 to 15 minutes for questions.

In addition, please ensure that your program ends on time – especially if there is a program scheduled after yours. The speakers for the next program will need time to check their AV and prepare the room.

Room Set-up

The standard room set-up is theater-style to capacity. A podium and head table for 4 will be standard.  

Audio-Visual Equipment

Each program room will include a projector, screen, and wireless internet connection. If your program requires additional equipment, please email Cyndi Robinson at robinson@ila.org by September 15.

Microphones

Each podium and head table will have microphones. For the comfort and accessibility of all program attendees, please use the provided microphones. 

Computers

Speakers whose programs require computers must bring their own laptops; projectors and screens will be provided in each room. If your computer does not have a VGA port, please bring an appropriate adaptor. 

WiFi


WiFi will be available, but it is strongly suggested that speaker not rely on WiFi for their presentations. Because internet connections in conference centers can be spotty or slow when many users are online, consider bringing a wireless hot spot if your presentation uses an online program like Google Slides. Save your slideshow in multiple formats (PDF or jpgs) just in case the Wi-Fi isn't cooperative.

Conference Handouts

All speakers are expected to make their handouts available for attendees to download. Handouts can be submitted using the Speaker Service Center by Monday, October 8.

Speakers may provide paper copies their own handouts. Please use your best judgment in deciding if printed handouts are necessary for your program.

Program Coordination and On-Site Organization

The Program Moderator is generally the person that submitted the program proposal and is considered the primary contact for that session. 

On-site, each Program Moderator is responsible for:

  • Inspecting the room at least 15 minutes before the program is scheduled to check whether all requested equipment is in place. A Conference Program Committee member will confirm that you have everything you need. 
  • Introducing the speaker(s) or making sure someone else has been designated to introduce the speaker(s). Be sure to request biographical information from your speaker(s) before the conference.  
  • Providing any assistance the speaker(s) or attendees may need during the program (securing speaker badge(s), distributing handouts, keeping time, assisting with AV, etc.). 

Speaker Travel and Housing

Speakers who have been invited from outside the Illinois library committee may have their travel and housing covered. For those speakers whose housing and travel will be covered, conference staff will make hotel reservations. Speakers are asked to make their own travel reservations, which will be reimbursed. All other speakers should make their own hotel and travel reservations. 

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