Forms & Policies
Committee Chair and Forum Manager Duties
Put the board liaison on your roster so meeting reminders, agendas, and documents will be sent automatically to the liaison. Your board liaison is listed on your online roster.
If your or a committee/forum member's address or institution information on the roster appears incorrect, please log in/remind them to log in to the ILA website to update the information. If your or a committee/forum member's term appears incorrect, please contact the ILA office.
Call the board liaison with questions that involve ILA policies, goals, and finances. (Procedural questions are probably best answered by the ILA staff.)
Send the board liaison a copy of the unit’s activity report two weeks before ILA Executive Board meetings (copy the ILA office as well for distribution to other board members). View the deadlines on the calendar.
Discuss upcoming plans with the board liaison in the early stages of development to benefit from useful advice about policy issues that may affect the activity.
Familiarize yourself with ILA fiscal policies and procedures about committee and forum activities, including budgeting and workshop/event planning.
At the end of the term of office, turn over minutes and other significant documents to the new committee/forum leader.
FAQs for Committee Chairs and Forum Managers
Who is my ILA Executive Board liaison, and what can they do for me?
Your board liaison is listed on your online roster and is your “go to” person for all questions about project scope, budgeting matters, ILA policies, reporting, and a general resource. Board liaisons should be available to attend their assigned committee and forum meetings and provide input and encouragement in order for you to achieve your goals.
Whom do I call at ILA?
The ILA staff is happy to help committees and forums to make sure they get the information they need (312-644-1896). Specifically, ILA staff assignments are as follows:
- Diane Foote (firstname.lastname@example.org): Advocacy, Finance, Fundraising, iREAD, Public Policy and ILA Reporter Committees
- Cyndi Robinson (email@example.com): Conference Program Committee, Best Practices, CARD, Intellectual Freedom, and all forums
- Tina Koleva (firstname.lastname@example.org): Awards and Nominating Committees.
How do I set up a conference call?
ILA has an 800 number for committees and forums to use when they need to meet via conference call. Contact your staff liaison for this information.
When are my reports due to the ILA Executive Board?
Committee chairs and forum managers are expected to work with their board liaison to complete regular reports to the ILA Executive Board. Reports should be forwarded two weeks before each board meeting to your board liaison and Diane Foote at email@example.com. View the deadlines here. The ILA Executive Board will meet on the following dates in 2018-2019:
- September 20, 2018
- November 29, 2018
- January 31, 2019
- April 11, 2019 (likely to change due to the ACRL conference taking place 4/10-13/2019)
- June 13, 2019
Does my committee or forum have a budget?
Advocacy Committee: $1,000
Awards Committee: Awards should be self-supporting through sponsorships
Best Practices Committee: $150
Conference Program Committee: Has separate budget
Cultural & Racial Diversity Committee: $150
Fundraising Committee: $150
ILA Reporter Advisory Committee: Has separate budget
Intellectual Freedom Committee: $150
iREAD Committee: Has separate budget
Nominating Committee: Has separate budget
Public Policy Committee: Has separate budget
Illinois Association of College & Research Libraries Forum: $500
Library Trustee Forum: $150
Public Library Forum: $150
Marketing Forum: $100
Reaching Forward Forum: Has separate budget
Reference Services Forum: $150
Resources & Technical Services Forum: $150
Young Adult Services Forum: $150
Youth Services Forum: $150
What are my committee’s or forum’s responsibilities at the ILA Annual Conference?
Each committee and forum is asked to submit at least one conference program proposal. The proposal form for the following year’s conference will be available in October and can be found on the ILA website under the events tab. There is no limit to the number of programs a committee or forum can submit. The deadline for submissions is March 15, 2019.
Committees or forums that wish to schedule a meeting at ILA Annual Conference should contact Cyndi Robinson (firstname.lastname@example.org).
Can my committee or forum sponsor a continuing education event or invite a high-profile speaker to speak at conference?
Yes! If you are considering sponsoring a special event, workshop, or conference speaker, please contact Cyndi Robinson (email@example.com) to discuss your proposal.
How can my committee or forum submit an article for the ILA Reporter or an announcement for the ILA E-Newsletter?
To propose an article, contact Diane Foote (firstname.lastname@example.org) and the current ILA Reporter Advisory Committee chair to see where your article might fit into the upcoming editorial calendar. To submit an announcement for the e-news, contact Cyndi Robinson (email@example.com).