YSF Committee Job Descriptions

Awards Committee

  • Consists of one Committee Chair plus an odd number of additional members at large up to a total of five members

  • This committee must have at least three members and an odd number to prevent ties 

  • Committee Chair receives all award nominations from ILA Staff and shares with Committee members

  • Work with the Social Media/Marketing Committee to promote the Youth Services Librarian of the Year and Youth Services Achievement Award using social media and networking groups leading up to the deadline for the awards

  • Read all nominations and vote on a winner for each award

  • Committee Chair tracks all nominations and voting

  • Committee Chair informs winners and collects photos and information from winners to write the ILA press release

  • Committee Chair writes a press release for each winner and submits to ILA Staff

  • Work with the Youth Services Author Breakfast Committee on Award Recipient attendance and speeches

  • Committee Chair introduces award winners and presents awards at the Youth Services Author Breakfast at the ILA Conference

 

Social Media/Marketing Committee

  • Consists of one Committee Chair plus additional members at large

  • Serve as Admin of the YSF Facebook Page by sharing and maintaining content and approving members

  • Create a media schedule of Facebook page postings

  • Maintain spreadsheet of contact information for interested members

  • Individually contact new potential members using the YS Interest Form Template

  • Follow up with new or potential members as Forum Buddies

  • Work with the Booth Committee to promote the Forum at conferences and professional development opportunities

 

Social Committee

  • Consists of one Committee Chair plus additional members at large

  • Create networking opportunities, such as book discussions, social nights, etc. throughout the year.  These events can be in-person or virtual.

  • Social committee members will work with ILA staff and YSF Chairs to arrange for a social event at the ILA conference.

  • Work with vendors, event locations, and sponsors when available, to coordinate events

  • Work with the Marketing Committee to promote events

  • Attend events and share potential new member information with the Forum Managers

  • Social Committee members should arrange for at least 2 social events throughout the year, including the conference event.

 

Battle of the Graphics Committee

  • Consists of one Committee Chair plus additional members at large

  • Create and organize the Battle of the Graphics Tournament 

  • Maintain the Battle of the Graphics website

  • Choose Graphic Novel Title Nominations from the ALA Graphic Novel Roundtable list 

  • Create a booklist of chosen titles considered in the Tournament

  • Collect and calculate voting results for each round and announce each winner

  • Work with the Marketing Committee to promote title list, the round winners, and the final Tournament winner

 

Booth Committee

  • Consists of one Committee Chair plus additional members at large

  • Work with ILA Staff on booth location and complete exhibitor applications, when necessary for attendance at ILA Annual Conference, IL Youth Services Institute, and Reaching Forward North and/or South

  • Coordinate setup and tear down of the booth with ILA Staff and Committee members

  • Coordinate the staffing of the YSF Booth and create schedule for booth coverage

  • Coordinate activities and prizes for the booth

 

Youth Services Author Breakfast Committee

  • Consists of two Committee Co-Chairs plus two additional members at large

  • Coordinate the event together with ILA staff and iREAD committee members

  • Work with the Awards Committee on Award Recipient attendance and speeches

  • Coordinate details of the event including creating the agenda, handouts, centerpieces, place cards, and favors using the Author Breakfast Planning Guide

  • Attend the breakfast and serve as check-in at the door

  • Assist with setup and cleanup

 

Current Forum Managers

  • Consists of two Forum Board Members

  • Create and share the meeting schedule

  • Lead meetings throughout the year

  • Act as representative of the YSF when needed

  • Act as Forum secretaries and take meeting minutes

  • Update and maintain the YSF Membership Roster

  • Create and assign committee chairs and members and maintain committee roster

  • Work with the ILA Staff to maintain and update the YSF website page

  • Communicate with ILA Board Liaison and submit four Board Reports throughout the year

  • Communicate with YASF Board President and provide updates

  • Communicate with iRead Committee and provide updates

  • Take on projects throughout the year as opportunities arise

  • Meet with the Managers-Elect prior to their first meeting as Forum Managers

 

Forum Managers-Elect (Incoming)

  • Attend current Forum meetings

  • Meet with the Current Forum Managers as needed

 

Past Managers (Outgoing)

  • Continue to assist the Current Forum Managers as needed

 

Liaisons

ILA Board Liaison

  • Assigned by the ILA Board

  • Attends meetings and provides ILA updates to the Forum

  • Takes updates from Youth Service Forum back to ILA Board

 

iREAD Liaison

  • Assigned by the iREAD Committee

  • Attends meetings and provides iREAD updates to the Forum

  • Takes updates from Youth Service Forum back to iREAD Committee

 

Young Adult Services Forum Liaison  

  • Assigned by the Young Adult Services Forum

  • Attends meetings and provides YASF updates to the Forum

  • Takes updates from Youth Service Forum back to YASF


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