Executive Board Duties and Expectations

ILA Executive Board members are expected to:

1.  Understand and support the association's mission. 

2.  Employ the executive director, work in cooperation with him/her, and participate in his/her evaluation. 

3.  Prepare for and attend board meetings regularly; actively participate, including service on committees, as an officer, and as a board liaison to assigned units within the association. 

4.  Engage in development of goals and plans for the association, review progress, and evaluate outcomes.

5.  Act as trustees of the association’s finances, working to provide adequate resources and overseeing responsible expenditure of funds. 

6.  Participate in the ILA fundraising activities and personally support those activities. 

7.  Represent the association as a whole and communicate regularly with membership from various constituencies. 

8.  Set policies which further the association's mission, while ensuring legal and ethical integrity and accountability to membership. 

9.  Share expertise, contribute to decision-making, and support decisions of the board. 

10.  Complete assignments in a timely fashion. 

11.  Enhance the association's public standing. 

Board Liaisons
Each ILA Executive Board member has a liaison relationship with several ILA committees and/or forums. The purpose of the liaison relationship is to facilitate communication and to give each ILA unit an informed voice at the board level to represent its activities, issues, and viewpoints. It is mutually beneficial that the liaison relationship be actively cultivated between the board member and the forum or committee leaders. The following suggestions are advanced to establish a strong relationship:

• Keep informed of ILA policies, goals, and financial guidelines to serve as a resource to units.

• Stay on top of ILA activities across-the-board to assist units in planning, avoiding overlap activities and date conflicts.

• Attend unit meetings (in person or electronically) if possible, but especially if the unit leader seeks the liaison’s assistance to work on a specific issue.

• Ensure that committee chair or forum manager submit the report of their activities in a timely manner (schedule is listed on the report form).

• Monitor, encourage, and assist the committee or forum to meet both its goals and those goals assigned within the ILA Strategic Plan.

• Be an informed voice for the unit at ILA Executive Board meetings. Share board documents and news with units.

ILA Forum and Committee Report Form

Financial expectations
Board members are responsible for their own travel, meals, and lodging. Meetings are held in various cities around the state and frequently in the following locations: Bloomington, Chicago, East Peoria, Joliet, and Springfield. For the July orientation meeting, the board members should expect to stay for up to two nights in a nearby motel unless they are within a short driving distance of the meeting location. Board meetings generally last from 10:00 a.m. to 3:00 p.m. but may start earlier and last longer if there is an overly full agenda.

Directors who serve on non-profit boards are usually expected to contribute financially to the organization as a show of their support. As leaders of the association, ILA Executive Board members are encouraged, whenever financially able, to make a minimum annual donation of $100 to the ILA Endowment Fund. Donations can be made directly, contributed from fundraisers or honoraria, or solicited from other sources.

Conflict of interest

All board members are required to sign a ‘Non-Conflict of Interest’ statement at the beginning of each year of their term.

ILA Conflict of Interest Policy Form.  Please return form to the ILA Office.


Committee/Forum Leaders Duties:

• Put the board liaison on your roster so meeting reminders, agendas, and documents will be sent automatically to the liaison.

• Call the board liaison with questions that involve ILA policies, goals, and finances. (Procedural questions are probably best answered by the ILA staff.)

• Send the board liaison a copy of the unit’s activity report three weeks before ILA Executive Board meetings. (Send a copy to the ILA office as well for distribution to other board members.)

• Discuss upcoming plans with the board liaison in the early stages of development to benefit from useful advice about policy issues that may affect the activity.

• Invite your board liaison to your meetings.

• At the end of the term of office, turn over minutes and other significant documents to the new committee/forum leader.

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