RF Exhibitor Information--Conference day check-in and set-up

We look forward to seeing you on May 3 at the Donald E. Stephens Convention Center, 5555 River Road, Rosemont, Illinois. Thank you for joining us! Here is information to help you plan your day.

Check-in and Set-up

Set-up time and move-in. The conference is held on the 2nd floor of the Convention Center, and check-in begins at 6:00 a.m. As a reminder, the tables are six feet long and are skirted. When you arrive please stop at the Exhibitor Sign-in Table to check in and receive your exhibitor badge(s).

**If you have limited set-up materials and/or are using your own wheeled cart: You may wish to simply park in the parking garage (see below) and bring your materials to the exhibitor area.

**If you have more set-up materials and need a large, wheeled cart:  You may park short-term to unload your exhibitor supplies and materials at the 9391 W. Bryn Mawr Avenue entrance to the Convention Center, which is on the north side of the building. There is a freight elevator located very close to this entrance, and Convention Center staff will have carts available for your use. There is no charge for use of the carts and tipping the staff is not required.

Parking during the conference. Parking is available in the parking garage across the street from the Convention Center on the west side of River Road. The parking charge is $15.00 for the day, which can be paid by cash or credit /debit card at the pay stations near the parking garage elevators. You may wish to pay as you arrive to avoid lines at the pay stations at the end of the day. From the SB (Sky Bridge) level of the parking garage, take the convenient walkway from the garage to the Convention Center exhibit area.

Helpful supplies to bring. Exhibit tables will have access to standard 110v power, however, we recommend bringing a power strip and extension cord to make sure you can sufficiently power your exhibit.

Wifi. The Convention Center offers complementary wifi through their Boingo wifi network, and you sign in for a free 45 minute session. You can sign in for repeating free sessions throughout the day. We recommend using a personal hotspot for internet-based video presentations or other uninterrupted wifi use.

Conference day

Conference attendee arrival and conference hours. Conference attendees will begin arriving around 8:00 am. The exhibition area will officially open at 8:30 am, which will be a “no-conflict” time for attendees to visit the exhibits before the conference begins. We encourage you to be prepared to receive attendees during this prime exhibitor time. Attendees will also have dedicated time to visit exhibits from 12:45-1:15 pm.

The exhibit area is located such that attendees circulate through the exhibits to attend conference sessions; attendees will have time throughout the day, as well as during and after their lunch hour to view the exhibits. We anticipate 1,000 conference participants.

The conference runs until 3:30 pm, and we ask that you do not begin to pack up until after 3:00 pm.

Lunch. If you have ordered lunch on your exhibitor form, banquet lunches will be served in the banquet hall at 11:45 am and box lunches will be delivered to your exhibitor table just before the conference banquet begins.

 If you have not ordered lunch on your exhibitor form, you are very welcome to bring your own lunch and eat in the exhibitor area. Please note that lunch cannot be purchased the day of the conference, and there are no options for purchasing lunch at or near the Convention Center. Please contact Theresa Therens, ttherens@aapld.org, if you wish to purchase box lunch(es) prior to the conference.

Hotel accommodations

If you need hotel accommodations for the conference, we recommend the Embassy Suites; this hotel is located across the street and is connected via skybridge to the conference center. Please contact the hotel and ask about the special ILA Reaching Forward Conference rate.

Again, we thank you for exhibiting at Reaching Forward, and we look forward to your having a successful day!

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