Special Collections Manager, John M. Flaxman Library | School of the Art Institute of Chicago

Posted on Apr 26, 2018

The Special Collections Manager participates in and supports the curatorial, instructional, access, and preservation functions of the Flaxman Library’s Special Collections program. Assists the Special Collections Librarian in all aspects of collections management. In the absence of the Librarian, assumes responsibility for daily operations, including management of facilities and collections (both physical and digital) and interactions with students, faculty, staff, researchers, and other visitors to the collections.

PRIMARY DUTIES AND RESPONSIBILITIES

  • Participate in and support the curatorial and instructional functions of the Flaxman Library’s Special Collections program;
  • Assist the Special Collections Librarian in all aspects of collections management. In the absence of the Librarian, assume responsibility for daily operations, including management of facilities and collections (both physical and digital) and interactions with students, faculty, staff, researchers, and other visitors to the collections;
  • Under the supervision of the Special Collections Librarian, represent the School and the Flaxman Library in presenting our resources to all types of visitors, on site and online;
  • As directed, work with colleagues throughout the campus and the external art, library, and archival communities to develop, maintain, and promote our collections and programs, in furtherance of the School’s goals and interests;
  • Assist with care of irreplaceable collections and materials, in a high-use educational environment;
  • Contribute significantly to assigned digital library and cataloging projects, working in close cooperation with relevant staff at the School and the Museum, as necessary to complete assignments;
  • Assist directly in the organization, processing and management of physical collections in a wide variety of formats, including works of art, archives, and audio-visual media;
  • Work closely and independently with SAIC faculty and students to support their research and teaching needs;
  • Assist with programming for classes, symposia, exhibitions, and other activities taking place in or sponsored by Special Collections; 
  • Assist in recruiting, training, scheduling, and supervision of student workers, volunteers, and interns each semester;
  • Assist with loans, reproductions, rights, shipping, insurance, and other activities related to external use of Special Collections materials.
  • Contribute to project planning and the development of policies and procedures for the Special Collections work group and, as needed, for all areas of Flaxman Library and/or the School;
  • May serve as liaison to one or more curricular departments;
  • Other duties as assigned.
  • Night and weekend hours may be required.

Requirements

  • Degree(s) in an art- or design-related field; minimum requirement of a Bachelor’s degree; advanced degree(s) preferred;
  • One or more years of relevant work experience in a library, archive, museum, gallery, or other collection-based setting;
  • Evidence of increased responsibility in work history;
  • Demonstrable knowledge of contemporary art practices based in artists’ books, archives, exhibitions, and/or publishing;
  • Understanding of basic principles of preservation and handling for works of art and archival materials;
  • Understanding of basic cataloging and metadata standards; 
  • High commitment to customer service;
  • Good organizational and communication skills;
  • Proficiency using standard office software and hardware, web services, and networked environments;
  • Ability to work effectively within a team or independently;
  • Must be able to routinely lift up to 50 pounds.

Preferred qualifications: 

  • Teaching, curating, and/or publishing experience;
  • Experience with digital library workflows and standards;
  • Experience with scanning software and digital scanners, and related peripheral devices;
  • Experience with widely-used library systems and software such as OCLC, Islandora, Voyager, or others;
  • Involvement in planning and execution of (on site and/or online) exhibitions;
  • Supervisory experience.

Location

School of the Art Institute of Chicago
37 S. Wabash Ave.
Chicago, IL 60603-6105
United States

How to apply

*** Apply online at: https://hrweb.artic.edu/recruit/applyjob.html ***

The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace.

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